CLICK HERE to post a new job.
CLICK HERE to return to

<-- return to job postings

Capital Campaign Manager
Post Date: 09/19/18   Company: Charlotte Preparatory School

Job Description:

Position Description:

Charlotte Preparatory School seeks a Capital Campaign Manager, a newly-created, full-time position responsible for implementing and completing a multi-million dollar capital campaign.  This fundraising effort will support financing of a campus expansion project and starting an endowment reserve for future capital growth.  The Campaign manager will work closely with the President of the Board, Head of School, Board members and Director of Development, and other staff to carry out a broad-based fundraising plan targeting individuals, corporations, foundations and government agencies to support this initiative.

Primary Responsibilities:

Reporting to the Board President and working in partnership with the Head of School, staff and other volunteers, this position is responsible for the following:


  • Overall campaign management and organization including pipelines, prospect tracking, strategy, task assignment and maintenance of timelines;
  • Establish solicitation priorities, manage prospect lists and research, develop and execute targeted cultivation plans and solicitation strategies for a range of prospects;
  • Work collaboratively with staff to cultivate identified institutional prospects and prepare foundation and grant proposals;
  • Manage the writing and development of capital campaign print and electronic collateral materials and coordinate their design and production;
  • Scheduling meetings, preparing talking points, assembling presentations, and full meeting prep for Board members, campaign volunteers, and Charlotte Prep staff;
  • Overseeing acknowledgement of all campaign gifts and pledges and preparation of pledge payment reminders and pledge agreements;
  • Writing all campaign correspondence including solicitation proposals, meeting requests, and meeting follow-up;
  • Work with the Director of Development and Charlotte Prep staff to work on campaign communications, creating content for the e-newsletter and talking points for the media; integrate campaign milestones into ongoing public relations outreach;
  • Manage the capital campaign fundraising budget in concert with the Board Finance Committee;
  • Maintaining master campaign calendar to maximize cultivation events and keep campaign committee on track;
  • Ensure that data related to prospects and donors is recorded and tracked in electronic and hard copy files; manage campaign record keeping, evaluate progress towards goals, prepare periodic reports on fundraising and present to the Board; recommend revisions to the fundraising plan, as needed, to meet goals;
  • Organizing and monitoring volunteer assignments and follow-up, and assisting in all aspects of volunteer-led events;
  • Ensure donor acknowledgement, stewardship and public recognition, as appropriate;
  • Participation in solicitations as appropriate;
  • Other duties, as assigned.



  • Bachelor’s degree is required;
  • 2-4 years of professional experience in fundraising with a track record of success, with specific experience in capital campaigns, individual giving and/or major gifts, and the tracking/monitoring of pledges;
  • Knowledge of local, statewide, and national philanthropic communities;
  • Experience in scheduling and staffing solicitation calls and conducting follow up and stewardship;
  • Superior verbal and written communication skills;
  • Experience in managing capital campaign budgets;
  • Demonstrated experience in producing campaign materials;
  • Excellent interpersonal, analytical and organizational skills, capable of working effectively with board members, staff members, volunteers, consultants and donors/prospects;
  • Energetic, self-motivated, professional, flexible and adaptable, able to multi-task and work to motivate others;

Computer fluency in MS Office, or other donor database software, web applications, and knowledgeable about the role of technology and electronic communication in fundraising.

Please submit resumes to or call 941-764-7673 if you have questions.  The school is located in Pt. Charlotte, Fl.