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Post Date: 06/25/19 Company: The Immokalee Foundation
Job Title: Mentor Coordinator
Location: Immokalee, FL
Reports to: Program Services Director
The Mentor Coordinator is responsible for recruiting, overseeing, and managing the mentors for The Immokalee Foundation. This includes recruitment, qualifying/screening, training, assignment, communications, reporting, and retention aspects of mentors. As well as overseeing the mentor/mentee requirements of The Immokalee Foundation.
The individual in this position is required to meet with local businesses (Collier and Lee County) to represent the Foundation and specifically the TSIC Mentor Program. This position requires a passion for the organization, non-profit work, and for the TSIC program, attention to detail, customer service skills, and the desire to travel locally. The position requires a balance between working “in-the-office” and meeting and networking with local business “out-of-the office.”
GENERAL RESPONSIBILITIES & DUTIES
- Work with the Program Services Director to develop a recruitment plan to ensure that all students will have a mentor assigned to them in the program.
- Process mentor applications and facilitate new mentor orientations to all prospective mentors that submit a complete mentor application to the TSIC Office. This orientation is to include the FDLE background screening in conjunction with the Collier County Public Schools Volunteer office.
- Develop, maintain, and update as needed the mentoring guidelines to include The Immokalee Foundation mission, policies, and procedures relating to the role, providing follow-up support to programs and evaluating the success of mentors.
- Ensure operations/administration of mentors will be managed and implemented according to the established best practices in the mentoring field.
- Partner/represent The Immokalee Foundation programs in the local community to promote the mentoring program.
- Work with the Program Services Director on training programs for mentors that will help retain mentors in the program.
- Administer personality and interest inventories for students and mentors.
- Develop and maintain a system to track mentor participation and report the mentor/student contact hours each month to the Program Services Director.
- Identify, evaluate, and propose solutions to program areas needing special attention.
- Report outcomes of percentage of matching mentors to youth and the tenure of that match.
- Generate and provide reports to applicable members of management.
- Coordinate marketing resources and materials for mentoring services with applicable departments and electronic resources.
- Maintain on-going communication with mentors via e-mail and telephone in order to keep open lines of communication and provide mentors an opportunity to report any problems they may be experiencing.
- Contribute to knowledge sharing efforts through participation in seminars, TSIC conference calls, state surveys/reports, and any other means of compiling information as required.
- Match every student with a mentor by/within 30 days of contract signing.
- Assist with new student application process and orientation.
- Prepare, type, copy, file, transmit, and/or mail various routine and confidential letters of correspondence, forms, spreadsheets, records, and reports.
- Work with Program Services Director to coordinate local student/mentor activities such as Induction Ceremony and mentor/student school-based lunch meetings.
- Serve as a chaperone as needed for day and overnight trips.
- Develop a system for obtaining grades, attendance, and behavior reports of all students in the program at the conclusion of each grading period.
- Create and modify documents such as reports, memos, letters, spreadsheets, and other presentation software.
- Assist in special events, such as fundraising activities, the annual auction, and annual golf events.
- Other duties as assigned by the Executive Director and Program Services Director.
KNOWLEDGE AND SKILL REQUIREMENTS
- Knowledge of Microsoft Office and Internet environment.
- Excellent organizational skills required including knowledge of principles and practices of the organization, planning, records management.
- Good reading, writing, analytical, and problem-solving skills.
- Strong verbal and written communication skills.
- Strong interpersonal and customer service skills required.
- An associate or 4-year degree is preferred but not required.
- Valid Drivers License and reliable transportation.
- The Immokalee Foundation is a drug-free workplace. All qualified applicants must past a drug test.
- Pass a background screening with Collier County Public School.
- Self-motivated with strong organizational skills.
- Timely, reliable, and accurate record keeping abilities.
- Model of pro-active integrity and ethics.
TECHNICAL SKILLS AND PRIOR EXPERIENCE
- Experience in education or youth services; with at-risk youth preferred
- Must be PC proficient with strong experience with Microsoft Excel and Word.
- Ability to multi-task, work under pressure, meet deadlines, and be able to thrive in a fast-paced work environment.
- Must have own reliable form of transportation that will be used for work purposes (meeting with potential businesses), general meetings and other miscellaneous events.
- Working conditions are normal for an office environment.
- May be required to lift boxes up to 45 lbs.
Please email resume to firstname.lastname@example.org